Your participation in the Berea College Purchasing Card program is a convenience that carries responsibilities. Although the card is issued in your name, it should be considered company property and should be used with good judgment. Your signature below verifies that you understand the Purchasing Card Program guidelines outlined below and agree to comply with them.

1. The PNC BANK CORPORATE PURCHASING CARD is provided to employees based on their need to purchase travel and business related goods and services. A card may be revoked at any time based on change of assignment or location. The card is not an entitlement, nor does it reflect title or position.
2. Improper use of the card can be considered misappropriation of college funds, which may result in disciplinary action, up to and including termination. The card is for travel and business related purchases only; personal charges are not to be made to the card. A cardholder who makes unauthorized purchases or carelessly uses the Purchasing Card may be liable for the total dollar amount of such unauthorized purchases, plus any administrative fees charged by PNC Bank in connection with misuse.
3. The authorized cardholder, as signed below, is the only person entitled to use the card and is responsible for all charges made to the card. The Cardholder understands that he/she is being entrusted with a valuable tool and will be making financial commitments on behalf of Berea College. The Cardholder will strive to obtain the best value for Berea College and obtain tax exemption whenever possible.
4. Cardholders are expected to comply with the College’s Purchasing Card Policy and internal control procedures in order to protect college assets. This includes keeping receipts, reconciling travel and business monthly expenses, and following proper card security measures. Failure to do so may result in either revocation of my use privileges or other disciplinary actions, including disciplinary actions in accordance with the Berea College Employee Handbook.
5. Cardholders are responsible for reconciling their travel and business monthly expenses and resolving any discrepancies by contacting the supplier first and then the bank.
6. Each account is assigned a default accounting code by management and purchases may be automatically charged to that code. The default code can only be changed with managerial approval. If changed, a new accounting code does not affect past charges, only future charges.
7. A lost or stolen card should be reported immediately by telephone to PNC Bank Customer Service at 1 (800) 685-4039.
8. A Cardholder must surrender the card upon termination of employment (i.e. retirement or voluntary/involuntary termination). At this point, no further use of the account is authorized.
9. The Cardholder must sign the signature line provided on the back of the credit card and agree to provide photo ID to vendors as requested on the Card.
10. The Cardholder is expected to complete the required orientation session as stated in the Purchasing Card Policy.

The above-signed Cardholder, who is an employee or agent of borrower, in consideration for the issuance and use of a PNC Purchasing Card hereby, agrees to the following:

1. Use of the Purchasing Care shall be governed by the Purchasing Card Terms and conditions which will accompany the Purchasing Card.
2. Cardholder agrees to safeguard the Purchasing Card from unauthorized use and shall inform PNC Bank of any unauthorized use as soon as said use is discovered.
3. Cardholder agrees that the Purchasing card shall be used only for the business purposes of borrower and within the employment or agency relationship between Cardholder and Borrower.