Zero Waste Events Planning Form

This form allows you to request items from Facilities Management and Catering Services, and ensures all of our campus events are zero waste.

Zero Waste Form

Use this form to contact BC Catering, Facilities Management, and the Office of Sustainability to make your next campus event zero waste! Use Will Still Need to Use Ad Astra to Reserve your Event Location.

Contact Information
Contact Name*
Email*
Phone
Department/organization
Payment type*
Berea College Departments and Programs: select BC Account (no dashes or commas necessary); all other outside organizations must pay by Check. Select all that apply.
- BC Account
- Check (must be presented at delivery/pick-up)
Berea College account to Charge
Will this event be co-sponsored and require the cost to be divided?
- Yes
- No
What percentage of the cost will be covered by the second Berea College account?
Second Berea College account to charge
Please select one of the following:*
NOTE: if you are hosting an event and intending to use BC Catering Services for your event, compostable supplies are furnished.
- I am hosting an indoor event USING BC CATERING
- I am hosting an indoor event NOT USING BC CATERING
- I only need COMPOSTABLE supplies
- I am hosting an OUTDOOR event
Event Name*
You must reserve a room through Berea's Outlook System for your indoor event. Please disclose the event location that you have or will reserve for purposes of delivering requested supplies (see below).*
- I have not yet, but will reserve my room on Outlook.
- I have already reserved my room on Outlook.
- I do not need to reserve a room on Outlook (outdoor event).
Building name and Room # or Site (if outdoors)
If you are reserving a rain location for your outdoor event, please indicate the building name and room # below.
Event Date(s)*
MM slash DD slash YYYY
Event Start Time*

: Hours

Minutes

AM/PM
Event End Time*

: Hours

Minutes

AM/PM
Estimate how many people will attend your event.*
If your event is outdoors, do you need to order tents, chairs and services?*
- Yes
- No
Tent(s) Options
Options include: Pop-up 10X10, 20X20, and 20X30. Indicate which type of tent(s) you will need.
- 10x10
- 20x20
- 20x30
Quantity of 10x10 Tent(s)*
Indicate the number of tents you will need of the type selected above.
Quantity of 20x20 Tent(s)*
Indicate the number of tents you will need of the type selected above.
Quantity of 20x30 Tent(s)*
Indicate the number of tents you will need of the type selected above.
Tables
Options include: Rectangular and Round. Indicate which type of tables you will need.
- Rectangular
- Round
Quantity of Rectangular Tables*
Indicate the number of rectangular tables you will need of the type selected above.
Quantity of Round Tables*
Indicate the number of round tables you will need of the type selected above.
Chairs
Options include: Lawn and Graduation. Indicate which type of chairs you will need.
- Lawn
- Graduation style
Quantity of Lawn Chairs*
Indicate the number of lawn chairs you will need of the type selected above.
Quantity of Graduation style Chairs*
Indicate the number of chairs you will need of the type selected above.
Services
- Water Access
- Electrical Outlets
Services for set-up
- Risers
- Booths
Waste Containers
Waste containers separate waste into recyclables, compost, and garbage. Landfill waste includes: disposable forks, knives, and spoons; thin plastics; chip bags and candy wrappers, small condiment packages. Compostable materials include: food scraps; approved cups, plates, and napkins. Recyclable materials include: bottles, cans, glass, aluminum foil, paper, cardboard. If you have placed an order for the event bins, the following procedures apply. If your event is NOT located at these locations, Kevin Long with Facilities Recycling will deliver to your event location. If your events are located in one of these locations, please see special instructions: Alumni Building: Campus Life Office has the keys to the storage area to the bins. Please return bins to the Campus Life Office once you are finished. Stephenson Hall: Bins are located under the stairs in stairwell on the first floor. Please return to the area once you are finished. Woods Penn: Bins are located in the kitchen area. Center for International Education office has the keys to the kitchen if locked. Please return to kitchen once you are finished.
If event attendance is less than 100, the Office of Sustainability will provide proper training & information for your event volunteers to manage the sorting process. Please Note: Event compost is used on our Organic Certified College Gardens and must adhere to proper sorting techniques. Please contact the Office of Sustainability to arrange training at Joan_Pauly@berea.edu
Where should zero waste bins be installed?
When is the latest you'd need the bins installed?
Catering (If needed)
This form should be used to request BC Catering Services only. After you submit this form, BC Catering will contact you about a menu. BC Catering encourages you to request local and organic options for your menu and will work with you to incorporate local and seasonal menu items, as available.
Will you need BC Catering Services?*
- Yes
- No
Have you been in contact with BC Catering already?*
- Yes
- No
If you would like to see what items are currently available, follow this link to view the current menus (link opens in new window).
Enter your intended menu ONLY if you have not already placed your order with Catering.
Which course or courses will you need from the options below?
Check all that apply.
- Breakfast
- Lunch
- Dinner
- Snack Foods Only
- Beverages Only
For BREAKFAST, when do you need set-up?*

: Hours

Minutes

AM/PM
For LUNCH, when do you need set-up?*

: Hours

Minutes

AM/PM
For DINNER, when do you need set-up?*

: Hours

Minutes

AM/PM
For Snacks Foods Only, when do you need set-up?*

: Hours

Minutes

AM/PM
For BEVERAGES ONLY, when do you need set-up?*

: Hours

Minutes

AM/PM
Will your event be buffet style or plated?
- Buffet
- Plated
Linen
Will you need table linens for your event?
- Yes
- No
Compostable Serviceware
Compostable materials supply orders must be placed at least 5 working days prior to your event date. Once the order is placed, the Storeroom Manager with Facilities will notify you when the order is ready for pickup, or will make arrangements with you for delivery. Indicate the number of each type of serviceware you need for your event in the space provided. For reoccurring events, consider ordering a large enough quantity to satisfy your needs for the semester/year.
Once the order is ready:
- Self-pickup of the order
- Delivery to event location/office
Delivery location (office locations only):*
Please specify which office should our Storeroom manager or his team deliver the supplies to.
Name of the recipient:*
This may be your help desk assistant, office staff, or a building manager. You may list multiple names.
When is the latest you need the supplies by:*
Please allow the Facilities Storeroom Manager at least 5 business days to process the order.
MM slash DD slash YYYY
Pickup hours are Monday - Friday 8:00 AM - 5:00 PM (closed noon to 1:00 PM for lunch). The pickup location for compostable supplies is Facilities Storeroom, 310 Main Street (across from the Farm Store). Please contact Facilities Storeroom Manager Luke Hayes at hayesl2@berea.edu with any questions.
Compostable Forks (sleeves)
1 sleeve - 50 forks ($3.50). Please enter how many sleeves you need.
Compostable Forks (boxes)
1 box - 1000 forks ($70.31). Please enter how many boxes you need.
Compostable Spoons (sleeves)
1 sleeve - 50 spoons ($3.50). Please enter how many sleeves you need.
Compostable Spoons (boxes)
1 box - 1000 spoons ($70.31). Please enter how many boxes you need.
Compostable Knives (sleeves)
1 sleeve - 50 knives ($3.50). Please enter how many sleeves you need.
Compostable Knives (boxes)
1 box - 1000 forks ($70.31). Please enter how many boxes you need.
Soup Bowls 12 oz. (sleeves)
1 sleeve - 25 bowls ($3.00). Please enter how many sleeves you need.
Soup Bowls 12 oz, (boxes)
1 box - 500 bowls ($61.12). Please enter how many boxes you need.
Plates 6'' (sleeves)
1 sleeve - 50 plates ($2.00). Please enter how many sleeves you need.
Plates 6'' (boxes)
1 box - 1000 plates ($34.08). Please enter how many boxes you need.
Plates 9'' (sleeves)
1 sleeve - 125 plates ($10.00). Please enter how many sleeves you need.
Plates 9'' (boxes)
1 box - 500 plates ($40.08). Please enter how many boxes you need.
Napkins (sleeves)
1 sleeve - 500 napkins ($2.96). Please enter how many sleeves you need.
Napkins (boxes)
1 box - 12 sleeves of napkins ($35.62). Please enter how many boxes you need.
Eco-Hot Cups 12 oz. (sleeves)
1 sleeve - 50 cups ($4.00). Please enter how many sleeves you need.
Eco-Hot Cups 12 oz. (boxes)
1 box - 1000 cups ($79.09). Please enter how many boxes you need.
Eco-Hot Cups 4 oz. (sleeves)
1 sleeve - 50 cups ($2.00). Please enter how many sleeves you need.
Eco-Hot Cups 4 oz. (boxes)
1 box - 1000 cups ($37.95). Please enter how many boxes you need.
Eco Food Boats (boxes)
1 box - 1000 boats ($35.17). Please enter how many boxes you need.
Eco Popcorn Bags 46. oz (cases)
1 case - 32 bags. Please enter how many cases you need.
Do you have any comments/suggestions for the Office of Sustainability, Facilities Storeroom, or BC Catering Services?